130th Ohio General Assembly
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H. B. No. 175  As Passed by the House
As Passed by the House

130th General Assembly
Regular Session
2013-2014
H. B. No. 175


Representative Dovilla 

Cosponsors: Representatives Fedor, Duffey, Anielski, Thompson, Becker, Boose, Brown, Sheehy, Adams, J., Adams, R., Beck, Blessing, Burkley, Butler, Conditt, Damschroder, DeVitis, Green, Hackett, Hagan, C., Hayes, Henne, Hill, Hottinger, Huffman, Maag, McClain, Perales, Pillich, Retherford, Romanchuk, Scherer, Schuring, Sears, Smith, Sprague, Wachtmann 



A BILL
To enact sections 113.50 to 113.61 of the Revised Code to require the Treasurer of State to establish the Ohio State Government Expenditure Database.

BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF OHIO:
Section 1.  That sections 113.50, 113.51, 113.52, 113.53, 113.54, 113.55, 113.56, 113.57, 113.58, 113.59, 113.60, and 113.61 of the Revised Code be enacted to read as follows:
Sec. 113.50.  As used in sections 113.50 to 113.61 of the Revised Code:
(A) "Expenditure" means a payment, distribution, loan, advance, reimbursement, deposit, or gift of money from a state entity to any vendor and that is processed through the Ohio administrative knowledge system.
(B) "Political subdivision" means a county, city, village, township, park district, school district, or regional transit authority.
(C) "School district" means a city, local, exempted village, or joint vocational school district; a science, technology, engineering, and mathematics school established under Chapter 3326. of the Revised Code; or an educational service center. "School district" does not mean a community school established under Chapter 3314. of the Revised Code.
(D) "State entity" means the general assembly, the supreme court, the court of claims, the office of an elected state officer, or a department, bureau, board, office, commission, agency, institution, or other instrumentality of this state established by the Constitution or laws of this state for the exercise of any function of state government, but excludes a political subdivision, an institution of higher education, the public employees retirement system, the Ohio police and fire pension fund, the state teachers retirement system, the school employees retirement system, the state highway patrol retirement system, or the city of Cincinnati retirement system. "State entity" does not include the nonprofit corporation formed under section 187.01 of the Revised Code.
(E) "Vendor" means any person, partnership, corporation, association, organization, state entity, or other party, including any executive officer, legislative officer, judicial officer, member, or employee of a state entity, that does either of the following:
(1) Sells, leases, or otherwise provides equipment, materials, goods, supplies, or services to a state entity pursuant to a contract between the vendor and a state entity;
(2) Receives reimbursement from a state entity for any expense.
Sec. 113.51.  Not later than six months after the effective date of this section, the treasurer of state shall establish and maintain the Ohio state government expenditure database. The database shall be available on the web site of the treasurer of state and shall include information about expenditures made in fiscal year 2014 and thereafter.
The database shall be accessible by members of the public without charge.
State entities shall assist the treasurer of state in the development, establishment, operation, storage, hosting, and support of the database at no cost to the treasurer of state.
Sec. 113.52.  For each expenditure, the Ohio state government expenditure database shall include the following information:
(A) The amount of the expenditure;
(B) The date the expenditure was paid;
(C) The vendor to which the expenditure was paid;
(D) The state entity that made the expenditure or requested the expenditure be made.
Sec. 113.53.  (A) The Ohio state government expenditure database shall include the following features:
(1) A searchable database of all expenditures;
(2) The ability to filter expenditures by the following categories:
(a) The category of expense;
(b) The Ohio administrative knowledge system accounting code for a specific good or service.
(3) The ability to search and filter by any of the factors listed in section 113.52 of the Revised Code;
(4) The ability to aggregate data contained in the database;
(5) The ability to determine the total amount of expenditures awarded to a vendor by a state entity;
(6) The ability to download information obtained through the database;
(7) A searchable database of state and school district employee salary and employment information.
(B) The information required under division (A)(1) of this section shall be provided to the treasurer of state through the data provided to the Ohio administrative knowledge system by state entities as required in section 113.58 of the Revised Code.
(C) The information required under division (A)(7) of this section shall be provided to the treasurer of state by the department of administrative services or the department of education, as applicable, with data fields provided in a format, manner, and time frame determined by the treasurer of state.
Sec. 113.54.  The treasurer of state shall develop and publish on the web site of the treasurer of state graphical representations of data contained in the Ohio state government expenditure database, including charts and graphs, to enhance and organize the data. The topics illustrated by and frequency of developing and publishing these representations shall be determined by the treasurer of state.
Sec. 113.55.  Not later than one year after the Ohio state government expenditure database is implemented, the treasurer of state shall provide, on the web site of the treasurer of state, an opportunity for public comment as to the utility of the database.
Sec. 113.56.  The Ohio state government expenditure database shall not include any information that is determined to be confidential or is not a public record under the laws of this state.
Sec. 113.57.  The treasurer of state shall include in the annual report of the treasurer of state required under section 149.01 of the Revised Code data regarding the usage of the Ohio state government expenditure database.
Sec. 113.58.  At least monthly and through the Ohio administrative knowledge system, each state entity shall provide information to the treasurer of state for inclusion in the Ohio state government expenditure database regarding each of the entity's expenditures issued to a vendor for the preceding month.
State entities shall comply with sections 113.50 to 113.61 of the Revised Code using existing resources. No state entity shall charge the treasurer of state for any costs arising from compliance with those sections.
Sec. 113.59.  The treasurer of state and employees of the treasurer of state are not liable for the disclosure of a record contained in the Ohio state government expenditure database that is determined to be confidential or is not a public record under the laws of this state.
Sec. 113.60.  Each state entity shall display on its web site a prominent internet link to the Ohio state government expenditure database.
Sec. 113.61.  The treasurer of state may adopt reasonable rules under Chapter 111. of the Revised Code that implement, and are consistent with, sections 113.50 to 113.60 of the Revised Code.
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